JOB TITLE: HEAD OF FINANCE AND SUPPORT SERVICES
LOCATION: Head Office, Damastown Close, Dublin **Apply on the
website**
REPORTS TO: CEO
PURPOSE: To embrace the vision, mission and values of Coolmine and to
provide strategic leadership in Finance, IT, Risk Management and
Compliance.
JOB TYPE: Permanent ? fulltime (**Apply on the website** hours per
week)
SALARY: Competitive based on experience
CONTACT PERSON Applications can be emailed to **Apply on the website**
Anyone with an informal query or expression of interest can reach out
in confidence in advance of any formal application to Maurice Dowling
on **Apply on the website**
APPLICATION REF. HR/DUB/ELT/HOFSS/**Apply on the website**
Coolmine is a leading drug and alcohol treatment centre providing
community, day and residential services to men and women with
problematic substance use and their families in Ireland. Established
since **Apply on the website**. Coolmine Therapeutic Community
believes that everyone should have the opportunity to overcome
addiction and lead a fulfilled and productive life.
ROLE RESPONSIBILITIES: (INCLUDE, BUT NOT LIMITED TO)
FINANCIAL PLANNING AND MANAGEMENT
* Lead and co-ordinate delivery of the budget process, in
collaboration with management team, and oversee presentation of the
same to Board for approval.
* Oversee and implement resource planning and allocation based on
state funding received for the regional service delivery.
* Complete financial analysis of income and expenditure to enable
scenario planning to protect delivery of quality drug and alcohol
services nationally.
* Provide leadership, due diligence and oversight in cost modelling
for new service delivery.
* Lead on Board Reporting ? specifically Income & Expenditure
Reports, Balance Sheets, Cash- flow statements and ad-hoc reports as
required.
* Support the Head of Services to maintain full quantum of quality
service delivery within allocated budget and resources.
* Support the Senior Management Team to plan for income generation,
including assisting in preparing funding/grant applications.
FINANCIAL PERFORMANCE MANAGEMENT AND REPORTING
* Lead reporting and strategic advice on financial performance
including the implementation of cost control measures when required.
* Provide monthly management accounts and professional analysis that
supports effective charity reporting and compliance.
* Present financial reports in a timely manner to the Board,
relevant subcommittees and Senior Management Team.
* Work in partnership with the Senior Management Team to ensure that
restricted funding is used effectively and accounted for.
* Build effective relationships, including Service Agreements,
timely reporting submissions and meeting schedules, with core state
funders including Health Service Executive and Probation Service
Ireland. Advance argumentation and costings to support appropriate
funding levels both for existing and new services.
STRATEGIC USE OF IT RESOURCES AND SUPPORT
* Ensure a fit for purpose organisational IT strategy is in place to
safeguard service delivery to our clients.
* Lead and co-ordinate delivery of a planned IT strategy, within
budget and in collaboration with IT manager, to fulfil the
organisational IT needs.
* Provide oversight for all information and communication technology
functions, policies and practice.
* Support the development the IT functions to provide effective and
reliable information and support to our staff and clients.
* Ensure compliance of IT Data with GDPR and other relevant
standards and protection to negate cyber-security threats.
RISK MANAGEMENT OVERSIGHT
* Co-ordinate the implementation of Coolmine?s risk management
strategy and associated systematic approach to risk identification and
management.
* Lead on the delivery of the company risk management processes,
this includes regular review and updating of our company risk
register, to ensure it is appropriate for Coolmine?s
responsibilities and scale of activity
* Ensure the organisational risk register is effective and reviewed
annually.
* Manage and oversee the organisational insurance schedules,
ensuring quality at reasonable cost, to meet our requirements
including buildings, contents, business interruption, public and
employers liabilities.
GOVERNANCE, AUDIT, AND COMPLIANCE
* Provide oversight and due diligence of all HSE contractual
relationships and obligations for a Section **Apply on the website**
organisation
* Lead and ensure effective and robust processes are in place to
meet legal and compliance responsibilities.
* Ensure that Coolmine meets its legal obligations and maintains its
reputation through sound financial planning and management.
* Oversee the annual financial audit process.
* Ensure that purchasing and supplier management are conducted in
line with public sector procurement requirements.
* Maintain and review Coolmine?s financial policies and systems.
* Manage internal audit process as per priority areas identified by
Audit & Risk committee in line with the with company audit universe.
* Co-ordinate delivery of internal audits, two per year or as agreed
by the Audit & Risk Committee, with assigned independent external
auditor.
OTHERS
_MANAGE FINANCE AND IT TEAMS._
* Develop a culture of performance and continual improvement in
resource management.
* Provide a cost-effective resources function to aid
competitiveness.
* Take on project lead initiatives when requested by the Senior
Management Team.
PERSON SPECIFICATION:
The person spec sets out the essential abilities and qualities needed
by the successful candidate for this post.
QUALIFICATION
* Candidates for the position of Head of Finance and Support Services
should be a qualified accountant with at least four years?
post-qualification experience.
EXPERIENCE
* Leadership in managing and motivating staff
* Financial management experience
* Experience of internal audit processes
* Experience of liaising, and development of positive relationships,
with public funding bodies such as Health Service Executive and
Probation Service Ireland
* Preparation and delivery of financial statements for statutory
audit
* Experience and working knowledge of risk management strategy and
systems
* Proven capacity to deliver clear reports, documentation and
presentations to a range of stakeholders, internally and externally
KNOWLEDGE
It is desirable for candidates to demonstrate knowledge in the
following areas:
* An understanding of compliance requirements for companies
registered in the Republic of Ireland
* An understanding of Charity legislation and regulation
CORE COMPETENCIES:
* Excellent leadership and decision-making skills
* Excellent communication, interpersonal and client interfacing
skills
* Strong IT skills- excellent knowledge of Microsoft Excel, Word and
Standard Accounting software packages
* Experience in working with, and meeting, multiple deadlines
* Ability to work with a high professional ethic and identify with
the work of Coolmine
* Experience of line management, performance management and
development of staff
APPLICATION PROCESS:
Interested candidates who meet the Person Specification requirements
should send their CV & cover letter with application reference code to
Karl Mooney, HR Coordinator at **Apply on the website**
Please quote this application reference HR/DUB/ELT/HOFSS/**Apply on
the website**.
The closing date for applications is **APPLY ON THE WEBSITE**PM ON
WEDNESDAY **APPLY ON THE WEBSITE** JANUARY **APPLY ON THE WEBSITE**.
_COOLMINE THERAPEUTIC COMMUNITY IS AN EQUAL OPPORTUNITIES EMPLOYER._
We need : English (Good)
Type: Permanent
Payment:
Category: Others
